Studio Manager
Santa Cruz, CA 95062
Part-Time
Rate of Pay: $$33.65 to $42.26 per hour depending on experience
Company Description
Nielsen Studios is a boutique architecture-led creative design firm rooted in the Bay Area for over three decades. Our full-service firm offers our clients the ability to work with us from the planning stages to construction, allowing them to start and complete their projects with our unique client-centered process. A strong balance between exceptional design, budget accountability, and timeliness is a top priority.
Our combination of unique creativity and successful problem-solving affords us the opportunity to work on a variety of exciting projects in hospitality, medical, retail, and residential. We are architects, interior designers, construction professionals, and, more importantly, all-around good people committed to success. We are experts in our field but are always open to learning more and being better. We are a "work hard, play hard" team culture with a healthy work-life balance. We believe our daily work is just one part of the whole.
ABOUT THE POSITION:
Nielsen Studios is looking for a skilled Office Coordinator to undertake a variety of day-to-day office and clerical tasks full-time. You will be an integral part of ensuring that our office operations run smoothly and are successful in supporting our business activities and Team members as necessary. An excellent office coordinator is, above all, an organized and competent professional with phenomenal communication skills. You will be comfortable dealing with people and able to carry out administrative duties with accuracy and speed. The goal is to ensure that office operations are efficient and add maximum value to the organization.
Responsibilities
Follow office workflow procedures to ensure maximum efficiency
Maintain files and records with effective filing systems
Support other teams with various administrative tasks (redirecting calls, disseminating correspondence, scheduling meetings, etc.)
Greet and assist visitors when they arrive at the office
Monitor office supplies inventory and place orders
Keep studio clean, organized, and looking good
Assist in vendor relationship management
Support internal HR management
Skills
Proven experience as an office coordinator or in a similar role
Experience in Customer Service and People Ops will be a plus
Knowledge of basic bookkeeping principles and office management systems and procedures
Outstanding knowledge of Google Suite and comfortable with online software
Working knowledge of general office equipment
Excellent communication and interpersonal skills
Organized with the ability to prioritize and multi-task
Reliable with patience and professionalism
Associate’s/College degree; BSc/BA in Business Administration or relevant field is a plus
This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Duties, responsibilities, and activities may change or new ones may be assigned at any time with or without notice.
This position has no travel requirements. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job with or without reasonable accommodation. While performing the duties of this job, the employee is regularly required to sit; use hands to type, handle, or feel; reach with hands and arms; talk and hear. The employee is frequently required to walk and stand for extended periods of time. The employee must frequently lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception, and the ability to adjust focus.
Nielsen Studios is an equal-opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status but the candidate must be able to climb stairs to enter the office environment. 10% of the work could be performed remotely, but for the most part, this is an in-office role.
Candidate must be legally authorized to work in the US.